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Data Cleaning in Excel 101, Part 7: Managing Blank Cells

In this part of our data cleaning series, we’ll be focusing on managing blank cells. There isn’t a singular approach to handling blank cells in your dataset. Because there are numerous reasons why a cell might be blank, context is key when determining how to fill them. Sometimes, you’ll need to fill every blank cell in your data with the same constant. Other times, you’ll pick up clues as to what should be there from the surrounding data.This is Part 7 in our Data Cleaning in Excel 101 series. Part 1 showed methods of removing blank rows from your data. Part 2 focuses on splitting data from one cell to multiple cells. Part 3 covers the opposite: combining data from multiple columns into one column. In Part 4, we discussed...

Data Cleaning in Excel 101, Part 6: Removing Duplicates

In this part of our data cleaning series, we’ll be reviewing how to find and remove duplicate entries in your dataset. Repeats are a very common data entry mistake or error from a data pull. Duplicates in your data can create a variety of unfortunate consequences in administrative duties and analysis. Worst of all, they lead to a real misrepresentation of your results.This is Part 6 in our Data Cleaning in Excel 101 series. Part 1 showed methods of removing blank rows from your data. Part 2 focuses on splitting data from one cell to multiple cells. Part 3 covers the opposite: combining data from multiple columns into one column. In Part 4, we discussed some incredibly useful and time-saving tricks with Excel’s “Flash Fill” function. Part 5 covers solutions...

Data Cleaning in Excel 101, Part 5: Numbers That Don’t Act Like Numbers and Leading Zeros

Ever try to do a calculation with numbers in Excel and get an error or the numbers don't seem to be adding up? Ever fight with ZIP code formatting? Below you can find some methods of dealing with numbers that just aren't acting like numbers. We’ll also review some instances in which you’ll actually want Excel to store numbers as text, and how to convert them.This is Part 5 in our Data Cleaning in Excel 101 series. Part 1 showed methods of removing blank rows from your data. Part 2 focuses on splitting data from one cell to multiple cells. Part 3 covers the opposite: combining data from multiple columns into one column. In Part 4, we discussed some incredibly useful and time-saving tricks with Excel’s “Flash Fill” function.Numbers that...

Data Cleaning in Excel 101, Part 4: More Uses for Flash Fill

Having the right data in the right columns to meet specific requirements for your analysis plays a major role in the data cleaning process. In Parts 2, 3, and 4 of our Data Cleaning in Excel series, we’ll show you how to solve common issues by utilizing both standard and Excel’s powerful “Flash Fill” shortcut.Part 2 focuses on splitting data from one cell to multiple cells. Part 3 covers the opposite: combining data from multiple columns into one column. Here, in Part 4, we’ll showcase some incredibly useful and time-saving tricks with the mystical powers of Excel’s “Flash Fill” function.Flash Fill is the mind-reading short-cut us data folks have been waiting for. It works by analyzing your data entries, detecting a pattern, and then filling in the rest for you.Here,...

Data Cleaning in Excel 101, Part 3: Combining Data from Multiple Columns

Having the right data in the right columns to meet specific requirements for your analysis plays a major role in the data cleaning process. In Parts 2, 3, and 4 of our Data Cleaning in Excel series, we’ll show you how to solve common issues by utilizing both standard and Excel’s powerful “Flash Fill” shortcut.Part 2 focuses on splitting data from one cell to multiple cells. Here, in Part 3, we’ll cover the opposite: combining data from multiple columns into one column. Coming up in Part 4, we’ll showcase some incredibly useful and time-saving tricks with the mystical powers of Excel’s “Flash Fill” function.Combining Data from Multiple ColumnsIn our last blog post, we went over how to break apart data that has been exported into just one cell. What about...

What’s Better, Faster, and Cheaper than a New Data System?

“We need a new data system”. The stuff of dreams and nightmares. Whether you aren’t storing the right data in your system, or you can’t get what you want out of it, you either have considered a new data system, or you were in the process of implementing one.So you got everyone on board, figured out what you needed out of a data system, did an inventory of your current systems, lined up the funding, and then …coronavirus. There’s a lot of uncertainty going around. We don’t know whether we need to disinfect our mail. We’re not sure how often (or whether) we should be going to the grocery store. No one can say for sure whether this pandemic has peaked or not or when the second wave will be....

Data Cleaning in Excel 101, Part 2: Splitting Up Cell Contents Into Multiple Columns

Having the right data in the right columns to meet specific requirements for your analysis plays a major role in the data cleaning process. Over the next 3 parts in our Data Cleaning in Excel series, we’ll show you how to solve common issues by utilizing both standard and Excel’s powerful “Flash Fill” shortcut. Part 2 focuses on splitting data from one cell to multiple cells. Part 3 covers the opposite: combining data from multiple columns into one column. Part 4 showcases some incredibly useful and time-saving things you can do with the mystical powers of Excel’s “Flash Fill” function.Classic Methods and an Introduction to Excel’s Magical Mind-Reading Shortcut “Flash Fill”While straightening up datasets, you may encounter cells containing text strings of data that need to be organized into multiple...

Quarantine Data Project: Four Things You Can Do Now to Be a Stronger Organization on the Other Side of This

At the risk of adding more peer pressure to be productive right now, I wanted to propose to those of you responsible for the data maturity of your organization (this includes CTOs, CIOs, database managers, data analysts, and other data nerds) that there ARE things you can do right now, in the middle of all this, that will make your organization stronger when it’s all over. You might be feeling like you can’t possibly move forward with anything data-related, because of uncertainty ahead. But, this could be the perfect time to tackle things you normally don’t have time for. A month or two from now, everyone currently cleaning their garages and handling all those long put off home repair projects will look around and, if nothing else, have a cleaner,...

Data Cleaning in Excel 101, Part 1: Three methods for removing blank rows (without deleting anything important!)

At Inciter, we use many tools to clean data. Google Sheets and Excel are widely available and powerful tools for basic data cleaning of small to medium data sets. In this series, we will describe different methods for cleaning data that have common problems such as blank rows, duplicates, multiple values in one column, data split into too many columns, leading zeroes, numbers that don’t act like numbers, basic data recoding, and comparing two versions of a spreadsheet. Method #1: Sort them out.Excel’s column sort function won’t order blank cells. If it makes sense to organize your data by a certain column, (i.e. date from newest to oldest), you can sort the entire sheet and watch the completely blank rows fall off. Just be sure all of your data is...

How to Feel Better. Just a Little.

I’ve always been fascinated with neuroscience and how our brains work. Mine, especially. So last year, because I apparently can’t stop going back to school, I got a certificate in brain-based coaching from the Neuroleadership Institute. What I learned there about how our brains work got me thinking about how they are responding to the current situation with COVID-19. I thought it might be helpful to share some reasons why you may be feeling the way you are (aside from the obvious) and present just a few things you could do to help your brain calm down, and to help you and everyone around you feel a bit better while getting through this pandemic. To get extra help and insight, I contacted Dr. Fran Appler, a licensed psychologist who has...